Fairhill Operations (“we,” “us,” “our”) is committed to ensuring that modern slavery and human trafficking do not occur in any part of our business or supply chain. We believe in treating all individuals with respect and dignity, and we are dedicated to complying with all relevant legal requirements, including the UK Modern Slavery Act 2015.
This Modern Slavery Policy outlines our approach to preventing slavery and human trafficking in our operations and supply chain.
1. Statement of Commitment
At Fairhill Operations, we take our ethical responsibilities seriously. We are committed to preventing modern slavery and human trafficking in all forms, whether direct or indirect, within our business and in the broader supply chain. We recognise that modern slavery is a serious crime that affects millions of people globally, and we strive to ensure that none of our operations contribute to these issues.
We are committed to taking proactive steps to mitigate any risks of modern slavery, and we will continue to monitor and improve our efforts to combat slavery and human trafficking.
2. Our Business and Supply Chain
Fairhill Operations provides payroll services to private healthcare providers, contractors, and professionals across the UK. Our operations include managing payroll processing, IR35 compliance, and end-of-year tax calculations for our clients.
Our supply chain primarily consists of service providers who assist us in areas such as:
- Payroll software development and maintenance
- IT and security services
- Legal and financial advisory
- Office supplies and equipment
We will continue to assess the potential risks of modern slavery in these areas and work with our suppliers to ensure that they are aligned with our values and ethical standards.
3. Policies and Procedures
To ensure that modern slavery does not exist in our business or supply chain, we have put the following policies and procedures in place:
- Supplier Code of Conduct: We have implemented a Supplier Code of Conduct that outlines our expectations for ethical business practices, including the prohibition of modern slavery and human trafficking. All suppliers are expected to comply with this Code of Conduct.
- Due Diligence and Risk Assessment: We conduct regular risk assessments of our supply chain to identify areas that may be vulnerable to modern slavery. We assess potential risks based on factors such as geography, industry, and the nature of the services provided.
- Employee Training: We provide training to all employees to raise awareness of modern slavery and human trafficking issues, including how to spot the signs and report concerns. Training is mandatory for employees involved in procurement or supply chain management.
- Whistleblowing Policy: We have a robust whistleblowing policy in place to encourage employees, contractors, and other stakeholders to report any concerns regarding modern slavery or unethical practices without fear of retaliation. All concerns are taken seriously and investigated thoroughly.
4. Due Diligence
In order to identify and address any potential risk of modern slavery or human trafficking, we will:
- Assess the practices of our current and potential suppliers, including requesting information on their policies and procedures regarding modern slavery.
- Require that suppliers provide written assurances that they comply with the UK Modern Slavery Act and take appropriate measures to prevent modern slavery within their operations and supply chains.
- Regularly monitor and review the performance of our suppliers to ensure ongoing compliance with our ethical standards.
5. Our Commitment to Transparency
We are committed to transparency in our efforts to combat modern slavery. In compliance with the Modern Slavery Act 2015, we will publish an annual statement on modern slavery on our website, which will provide a detailed report of our actions and progress.
6. Reporting Concerns
If you believe modern slavery or human trafficking is occurring within our business or supply chain, we encourage you to report it. We take all reports seriously and will ensure that any concerns are thoroughly investigated and addressed.
7. Review of Policy
This policy will be reviewed annually and updated as necessary to ensure it remains effective in combating modern slavery and human trafficking within our business and supply chain. We are committed to making continuous improvements to our policies, procedures, and practices to prevent modern slavery.
8. Conclusion
Fairhill Operations is committed to ensuring that modern slavery has no place in our business or supply chain. We will continue to work diligently to identify and address any risks associated with modern slavery and human trafficking, and we are committed to creating a fair and ethical environment for our employees, clients, and partners.
We require all of our employees, suppliers, and stakeholders to share in our commitment to these values.